Professional invoice template built specifically for contractors. Includes labor, materials, permit fees, and payment terms. Available in Google Sheets, Excel, and PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Electrical panel upgrade — 200A | 1 | $1,800.00 | $1,800.00 |
| Square D QO 200A panel | 1 | $485.00 | $485.00 |
| Wire, breakers, hardware | 1 | $340.00 | $340.00 |
| Permit fee | 1 | $175.00 | $175.00 |
Download the basic contractor invoice template — works for all trades.
Professional Invoice Template Pro — works for any trade. Auto-calculating totals, tax, late fees. Instant download after payment.
Get Invoice Pro — $9Everything you need to run a professional contracting business. 12 templates, all customizable.
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A professional invoice does more than ask for money — it builds trust, documents the work, and protects you legally. Here's what every contractor invoice needs:
Company name, license number, address, phone, email. This isn't optional — many states require your license number on all business documents. It also shows homeowners you're legitimate.
Break down labor, materials, permits, and equipment separately. Customers who can see where their money goes are more likely to pay promptly and less likely to dispute charges. "Electrical work — $3,000" invites questions. Itemized billing answers them before they're asked.
State when payment is due (Net 15 or Net 30 is standard for residential), accepted payment methods, and what happens with late payment. A 1.5% monthly late fee is common and legal in most states.
Include the job address, a brief description of work performed, and any relevant permit or inspection numbers. This creates a paper trail that protects both you and the customer.
Google Sheets or Excel for creating the invoice (easy to edit), then export as PDF to send to the customer. PDF looks professional and can't be accidentally edited.
It depends on your state and what you're billing. Most states tax materials but not labor. Some tax the entire job. Check your state's Department of Revenue or ask your accountant.
1.5% per month (18% annually) is standard and legal in most states. Always state the late fee policy on the invoice before starting work. Some states cap late fees — check your local regulations.
Absolutely. For jobs over $500, a 25-50% deposit is standard practice. It covers your material costs and shows the customer is serious. For jobs over $5,000, progress billing (deposit + milestone payments) is recommended.
The free template handles invoicing. If that's all you need, grab it. The Pro Bundle is for contractors who want their entire business paperwork professional and consistent — estimates, proposals, job costing, contracts, and financial tracking all in one package.
Get the Invoice Template Pro — professional invoicing for any trade. Auto-calculating totals, late fees, payment terms. Instant download.
Get Invoice Pro — $9Most Popular
⚡ Pro Template Bundle — 12 Templates
Invoice, Estimate, Proposal, Job Costing, Cash Flow, Contract + 6 more. Everything you need to run a professional contracting business.
Get Pro Bundle — $29One-time payment. No subscription. Works with Excel, Google Sheets, and Numbers.